Our accounting department handles everyday financial transactions and funds received from all filings, as well as fees charged for court proceedings. They are also responsible for distributing associated funds to various entities such as the Sheriff and Judges associated with court fees and filings.
Each department in the Clerk’s office, except for purchasing, is on a cash control system. Each time a document is recorded, a copy is made. The copy record is then kept in our computer system and the account or invoice is updated. This includes when a marriage license is issued and when a mortgage certificate is completed.
The accounting department also maintains the Registry of the Court accounts. It is in these accounts that “disputed money” is placed, pending until the outcome of the trial. The money in these accounts is only accessible by court order. The money cannot be placed into nor withdrawn from a Registry account without an order of the Court signed by a District Judge.
The Vermilion Parish Clerk of Court also has general accounts receivable and payable. As a courtesy, the Vermilion Parish Clerk of Court may allow you to establish a “charge account”. If you wish to establish an account with us, please contact our office for needed information and approval. Just as any private company might have, the accounting department oversees the collection of the house charge accounts as wells as the payments of the accounts payable.
You can reach Danielle in our accounting department at (337) 898-4540.